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Accounts Receivable and Collections Specialist

Company: FISI - FUJIFILM Irvine Scientific
Location: Santa Ana
Posted on: January 11, 2021

Job Description:

Overview Fujifilm Irvine Scientific, a member of Fujifilm Holdings Corporation, is a worldwide leader in the innovation and manufacture of cell culture media, reagents, and medical devices for researchers and clinicians. The company provides unrivaled service and quality to scientists working in cell therapy and--regenerative--medicine, assisted reproductive technology and cytogenetics, and industrial cell culture for the large- scale production of biotherapeutics and vaccines. Fujifilm Irvine Scientific adheres to both ISO and FDA regulations and operates dual cGMP manufacturing facilities in California, USA, and--Tokyo, Japan. The company's consultative philosophy combined with expertise in cell culture and compliance provides customers with unique capabilities and support. For over 45 years, Irvine Scientific has remained uniquely flexible and focused on media while becoming a strategic global leader in media products and services. Additional information can be found at www.irvinesci.com.We are hiring an Accounts Receivable and Collections Specialist. The Accounts Receivable and Collections Specialist is responsible for collections of accounts receivable, customer invoicing and billing, cash receipts applications including posting of payments to customer accounts, credit card payments, ACH, and bank deposits. The person in this role will also maintain and update all open customer accounts and AR aging. The Specialist will also help manage customer relations, and perform ad-hoc assignments.**External US Responsibilities:* Process invoices and billing in company ERP system* Complete Supplier Registration Form, Vendor Request, and Supplier onboarding registration* Approve/reject orders and hold orders* Unclaimed property review and refund* Post cash receipts for domestic and international accounts* Process checks, complete deposits, and apply customer credit card payments* Coordinate with AP to refund customers credits balances* Interact with customers in a professional manner when customer account problems occur and work with Customer Service Department to resolve issues* Run customer credit reports and process credit terms for approval as needed* Reconcile customers account statements; prepare and process customer statements* Perform Accounts Receivable collections and credit activities* Manually process credit cards* Process customer credit memos* Maintain customer accounts and AR aging* Maintain customer files and an organized filing system* Assist Accounting Manager in month-end and year-end process as required* Perform any other related and special tasks assigned as neededExperience/ Education:* HS Diploma or GED required; Bachelor's Degree in Accounting or related field preferred * 2-3 years of consecutive experience in a high-paced environment performing AR in a similar setting at a company with 100 or more employees* Must have excellent customer service and follow-up skills * Must be detail oriented and experienced using Microsoft Office software, Gmail, ERP system* Proficiency in analysis, basic sales tax law, financial detailing and standard accounting* Must have clear and concise communication skills* Some Accounting knowledge is required* Must be fluent with using basic functions of PC operating system so electronic files can be opened and saved in organized manner* Experience running and interpreting aging reports* Must be customer service oriented, organized, detail oriented, and be flexible with schedule as there will be occasional overtime Fujifilm Irvine Scientific is an equal opportunity employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran status, or any other characteristic--protected by applicable federal, state, or local law.To all agencies: Please, no phone calls or emails to any employee of FUJIFILM about this requisition. All resumes submitted by search firms/employment agencies to any employee at FUJIFILM via-email, the internet or in any form and/or method will be deemed the sole property of FUJIFILM, unless such search firms/employment agencies were engaged by FUJIFILM for this requisition and a valid agreement with FUJIFILM is in place. In the event a candidate who was submitted outside of the FUJIFILM agency engagement process is hired, no fee or payment of any kind will be paid.

Keywords: FISI - FUJIFILM Irvine Scientific, Santa Ana , Accounts Receivable and Collections Specialist, Accounting, Auditing , Santa Ana, California

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