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Accounts Receivable and Collections Specialist

Company: FISI - FUJIFILM Irvine Scientific
Location: Santa Ana
Posted on: January 12, 2022

Job Description:

Overview FUJIFILM Irvine Scientific, Inc., is a worldwide leader in the innovation and manufacture of cell culture media, reagents, and medical devices for researchers and clinicians. The company provides unrivaled service and quality to scientists working in biopharmaceuticals, cell therapy, and regenerative medicine, assisted reproductive technology and cytogenetics, and industrial cell culture for the large-scale production of biotherapeutics and vaccines. FUJIFILM Irvine Scientific adheres to both ISO and FDA regulations and operates dual cGMP manufacturing facilities in California, USA, and Tokyo, Japan. The company's consultative philosophy combined with expertise in cell culture and compliance provides customers with unique capabilities and support. For over 50 years, FUJIFILM Irvine Scientific has remained uniquely flexible and focused on media while becoming a strategic global leader in media products and services. - FUJIFILM Irvine Scientific, Inc. is a subsidiary of FUJIFILM Holdings America Corporation reporting to FUJIFILM Holdings Corporation.We are hiring an Accounts Receivable and Collections Specialist to perform collections of accounts receivable, customer invoicing and billing, cash receipts applications including posting of payments to customer accounts, credit card payments, ACH, and bank deposits. Maintaining/updating all open customer accounts, AR aging. - Help manage customer relations, and ad-hoc assignments.** External US Responsibilities:

  • Processing of invoices and billing in company ERP system.
  • Completion of Supplier Registration Form, Vendor Request, and Supplier onboarding registration.
  • Approve/reject orders and holds orders.
  • Unclaimed property review and refund.
  • Posting cash receipts for domestic and international accounts.
  • Processing checks, completing deposits, and applying customer credit card payments.
  • Coordinating with AP to refund customers credits balances.
  • Interacting with customers in a professional manner when customer account problems occur and working with Customer Service Department to resolve issues.
  • Running customer credit report and processing credit terms for approval as needed.
  • Reconcile customers account statements, preparing and processing customer statements.
  • Performing Accounts Receivable collections and credit activities.
  • Manual processing of credit cards.
  • Processing customer credit memos.
  • Maintaining customer accounts and AR aging.
  • Maintaining customer files and an organized filing system.
  • Assisting Accounting Manager in month-end and year-end process as required.
  • Performing any other related and special tasks assigned as needed.Experience/ Education:
    • High school diploma required.
    • College degree in Accounting preferred.
    • 2-3 year's consecutive experience in a high-paced environment performing AR in a similar setting at a company with 100 employees or more.
    • Must have excellent customer service and follow-up skills.
    • Must be detail oriented and experience using Microsoft Office software, Gmail, and an ERP system.
    • Proficiency in analysis, basic sales tax law, financial detailing, and standard accounting.
    • Must have clear and concise communication skills.
    • Some accounting knowledge is required. Must be fluent with using basic functions of PC operating system so electronic files can be opened and saved in organized manner.
    • Experience running and interpreting aging reports.
    • Must be customer service oriented, organized, and be flexible with schedule as there will be occasional overtime.
    • Good oral and written communication skills.
    • Ability to communicate with customers and reps and resolve issues in a professional manner.FUJIFILM Irvine Scientific is an equal opportunity employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran status, or any other characteristic -protected by applicable federal, state, or local law.To all agencies: Please, no phone calls or emails to any employee of FUJIFILM about this requisition. All resumes submitted by search firms/employment agencies to any employee at FUJIFILM via-email, the internet or in any form and/or method will be deemed the sole property of FUJIFILM, unless such search firms/employment agencies were engaged by FUJIFILM for this requisition and a valid agreement with FUJIFILM is in place. In the event a candidate who was submitted outside of the FUJIFILM agency engagement process is hired, no fee or payment of any kind will be paid.

Keywords: FISI - FUJIFILM Irvine Scientific, Santa Ana , Accounts Receivable and Collections Specialist, Accounting, Auditing , Santa Ana, California

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