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Executive Administrative Assistant

Company: VITESSE Recruiting & Staffing Inc.
Location: Santa Ana
Posted on: November 12, 2021

Job Description:

IMMEDIATE job opportunity for a driven individual who has a proven track record of performance and desires to work for a well-established organization. We are looking for an experienced Executive Admin Assistant for one of California---s leading Electronic Contract Manufacturers in Santa Ana, CA. Client is looking for someone polite, smart, very strong computer skills and excel skills with some accounting background. Full time position: 9:00 am to 5:00 pm, temp-to-hire. Qualifications: Associate (Preferred) Bookkeeping: 2 years+ (Preferred) Administrative Experience: 3 years+ (Preferred) QuickBooks: 2 years+ (Preferred) 2-3 years+ experience in assisting executive management or C-level execs Accounting and Bookkeeping experience Advanced Excel, Outlook and Word ability is a MUST Will be supporting the President, Sales and Exec team members for company growth Thrives in managing multiple projects at once Is extremely organized, has excellent professional streamlined communication Has a sense of urgency, proactive, and deadline driven. Construction and Manufacturing industry experience is a major PLUS! Personality: Interpersonal Savvy- balance of a friendly, positive, upbeat personality to fit our culture, self-motivated, and is optimistic Solution Oriented- Comes from a place of yes and when and a Can-Do attitude Compensation: $DOE HR. Compensation will heavily be dependent on level of experience in role. Our client is looking to hire the right candidate as soon as possible, time is of the essence. 30 Corporate Park, Suite 106, Irvine, CA 92606 IMMEDIATE job interviews will be arranged for qualified candidates Job Requirements:

  • Manage executive schedules and travel arrangements
  • Managing executive schedules and coordinate travel arrangements
  • Coordinate the executive(s) travel arrangements
  • Make travel arrangements for executives
  • Maintain calendar; coordinate meetings and travel arrangements
  • Support an executive with travel arrangements, managing calendar and scheduling meetings
  • Assist other executive administrative staff and executive management
  • Assist executives with travel arrangements and expense reports
  • Book travel primarily for domestic travel
  • Making travel arrangements and completing expense reports
  • Procure travel arrangements and create travel itineraries with expense management focus
  • Make travel arrangements, both domestic and international travel
  • Assist with corporate travel arrangements
  • Organizing domestic and international travel arrangements for the executive
  • Maintain the executive's calendar and travel logistics
  • Perform all executive assistant office functions
  • Make appointments and travel arrangements
  • Make all necessary travel arrangements
  • Maintain executive's schedules, appointments and travel arrangements
  • Making travel arrangements and prepare expense reports for executives

Keywords: VITESSE Recruiting & Staffing Inc., Santa Ana , Executive Administrative Assistant, Administration, Clerical , Santa Ana, California

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