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Administrative Assistant.

Company: Johnson & Johnson
Location: Santa Ana
Posted on: January 13, 2022

Job Description:

Johnson & Johnson Surgical Vision, Inc. is recruiting for an Administrative Assistant, located in Santa Ana, CA.

At Johnson & Johnson Vision, we have a bold ambition: to change the trajectory of eye health. That's why, through our operating companies, we've developed solutions for every stage of life-to help people see better, connect better and live better. We partner with eye care professionals to provide some of the world's leading products and technologies to address refractive error, cataracts, dry eye, and beyond. We are committed to using our reach and size for good, and strive to put quality eye care within reach of everyone, everywhere. Visit us at www.jjvision.com. Follow @JNJVision on Twitter and Johnson & Johnson Vision on LinkedIn.

Key Responsibilities

  • Responsibilities include all administrative functions of the department: answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling teleconference and conference room setups, acting as a liaison for remote access issues.
  • May include some support for tracking budget expenditures.
  • Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.
  • Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable). Orders business cards and stationery.
  • Uses intermediate to advanced software skills to perform work assigned.
  • Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).
  • Administers function specific programs and/or processes.
  • Coordinates new employee office set-ups and onboarding.
  • May train/coordinate work for new administrative assistants.
  • Exercises independent discretion and judgment, and solves moderately complex problems, some latitude to change work processes and workflow is provided.
  • Assures that all assigned programs are completed in a timely and efficient manner and follow-up is done on all administrative details.
  • Gathers and analyzes data as requested by management.
  • Creates and submits reports as well. Provides analysis and recommendations to management.
  • Handles department work process with minimal or no management initiation or review.
  • Responsible for compliance with applicable Corporate and Divisional Policies and procedures.
  • Adheres to environmental policy, procedures, and supports department environmental objectives.

    Qualifications
    • A minimum of a Vocational, Certificate, Technical or Associates is required
    • A minimum of 4 years of previous administrative support experience is required
    • Able to work under general or minimum supervision, performs duties in terms of stated objectives. Generally, works out details within broad guidelines and exercises considerable initiative and judgment.
    • Must be customer and employee focused, able to multi- task, and work under minimal supervision is required.
    • Strong experience with calendar management and meeting scheduling dealing with multiple time zones is required.
    • Must have strong computer skills and proficiency with productivity tools and portal technology (WebEx, Concur, Ariba, Aravo, Totality, E-Marketplace, Global Connect, Share point).

      Johnson & Johnson is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

      Primary Location

      United States-California-Santa Ana-1700 E Saint Andrew Place

      Organization

      Johnson & Johnson Surgical Vision, Inc (6234)

      Job Function

      General Administration

      Requisition ID

      2105993267W

Keywords: Johnson & Johnson, Santa Ana , Administrative Assistant., Administration, Clerical , Santa Ana, California

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