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Receptionist/Administrative Assistant

Company: Zeiss Inc
Location: Santa Ana
Posted on: May 26, 2023

Job Description:

CAPTURE 3D, Inc., is the premiere provider of the industry leading Zeiss GOM 3D non-contact scanning and inspection solutions. We have an immediate opening to expand our team. This opportunity is in our Santa Ana, CA office. We are seeking a Sales Operations Administrative Assistant and Receptionist who will support the office, sales, and marketing team in travel booking, ordering, researching, identifying potential leads, and assisting as the first point of contact for affiliates and clients of our firm.
CAPTURE 3D, Inc. offers a growth oriented, fast paced environment with a comprehensive benefits program. Our leading-edge solutions provide our employees with a challenging yet satisfying career opportunity.
Our high-tech 3D non-contact measurement and inspection solutions have been embraced by a wide range of companies such as Activision, Alcoa Howmet, Boeing, Disney, Fiat/FCA, Ford, GE, GM, Honda, Honeywell, Joe Gibbs Racing, Lockheed, Microsoft, NASCAR, NASA, NIKE, PCC, Rolls Royce, Siemens, and Pratt & Whitney to name a few.
The Sales Operations Administration and Receptionist is a key and important multi-tasking role at CAPTURE 3D. You will be the go-to for local office support and help in bringing our teams together with organized processes and workflows.
Responsibilities and Duties:

  • Greet visitors and answer multi-line MS Teams business phone system
  • Work closely with other departments to ensure organization and corporate uniformity
  • Book travel related items (i.e. flights, hotel and rental cars)
  • Prepare office, facility, rooms, and organize catering for meetings, events, and/or training classes
  • Create and update records in Microsoft Dynamics CRM
  • Order office supplies and inventory to maintain or expand stock
  • Shipping and receiving
  • Main contact for building, facility, and asset maintenance
  • Process customer orders for consumable items
  • Works with marketing and sales engineers teams to research potential leads for engagement
  • Performs other duties as assigned to help various teams
    • Associates degree or equivalent experience of a minimum of 2 years in administration and planning; experience in a manufacturing and/or engineering environment preferred
    • Proficiency in Microsoft Office Suite, especially Outlook & Excel
    • Knowledge in Microsoft Dynamics and/or other CRM applications a plus
    • Experience in supporting accounting and/or sales/marketing departments
    • Professional and positive attitude, appearance, and good communication skills
    • Excellent time management and organization skills with the ability to work to tight deadlines
    • Ability to comprehensively understand date and process elements, sources and relationships
    • Strong analytical skills and attention to detail
    • Ability to effectively multitask and prioritize workload
    • Excellent verbal and written communication skills
    • Meet required qualifications to work with ITAR designated data
      The hourly pay range for this position is $19.00 - $24.00.
      The pay offered for this role may be influenced by factors such as job location, scope of role, qualifications, education, experience, & complexity/specialization/scarcity of talent.
      This position is also eligible for a performance bonus or sales commissions. ZEISS also offers robust benefits, including medical plans, retirement savings plan and paid time off.
      Your ZEISS Recruiting Team:
      Morgan Bare

Keywords: Zeiss Inc, Santa Ana , Receptionist/Administrative Assistant, Administration, Clerical , Santa Ana, California

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