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Events Manager

Company: FerryIntl
Location: Santa Ana
Posted on: November 22, 2021

Job Description:

Our dynamic organization is looking for an exceptional Events Manager to oversee and organize events from conception to completion. Our Events Department is a group of extraordinary professionals that run world class training and events ranging from intimate events for 30 guests, up to 6,000 person events - and have fun doing it!

The ideal candidate possesses experience in live event production and management, is super detail oriented, and is a proactive problem solver. This role requires someone who can understand and conceptualize an event plan from an initial, big picture vision down to every minute detail.

Who we're looking for:
You have a passion for and expertise in live events, entertainment, personal development, and/or virtual events
You love the hustle and bustle and all the moving pieces leading up to and during the event
Your people skills are bar none. No one is a stranger and you understand how to connect with everyone, treating all with respect
You love to travel and you're able and flexible to travel and work extended days and sometimes weekends depending event schedule
You like building effective partner relationships including with clients, vendors, suppliers, and crew members
You know how to successfully manage a budget, have accounting/expense report experience and aren't afraid of numbers
Your organizational skills, attention to detail, and ability to multi-task are excellent
You have superb written and verbal skills and an exceptional ability to communicate clearly and professionally
You have a "do what it takes - no job is too small" team player and positive attitude with a willingness to wear other hats and step in to perform and support other roles when needed

Specific responsibilities include, but are not limited to:
Event Planning and On-Site Management: Manage and provide support in coordinating pre-production, event execution and post-event follow-up for events.
Research & Site Selection: Conduct site selection and site visits as needed, including hotels and independent activities
Contract Negotiation: Negotiations skills are a must. Negotiate contract terms that are favorable to the company with suppliers related to accommodations, meeting space, food and beverage, equipment, supplies and other elements
Budget Management: Full budget responsibility for each event; coordinate across all stakeholders involved to ensure all projected and actual costs are documented and budgets stay on track - including submitting payments, invoices and expenses
F&B Event Orders: Work directly with venue on menu planning and guarantees
Oversee Staff: Oversee staff supporting the events and make sure they are properly prepared and trained.
Travel, Rooming Lists & Logistics Management: Coordinate heavy logistics including booking travel, hotel arrangements, maintain rooming lists, and scheduling activities for staff and clients. Collect, gather and submit rooming lists and have a strict awareness for cutoff dates and releasing rooms
Speaker Recruitment and Coordination: Engage your strong communication and logistics skills when engaging speakers: travel, contracts, and technical requirements, etc.
Manage Technical Production: An educated knowledge of technical production (sound and lighting) is not necessary, but eagerness to learn is a must. Having worked side by side with an A/V company is important
Maintain Strong Vendor/Contractor Relations: Create, manage and maintain strong working relationships with frequently used contractors and venue managers.
Supplies: Procuring supplies for office and events including comparing bids and managing shipping
Post Event: Analyze the event's success and prepare reports and reconciliations in a timely manner

3 to 5 or more years in managing simultaneous events, or related experience is required
Knowledge and understanding of concepts, principles and practices of event planning and public relations, including event design, organization and production
A familiarity with producing virtual events is preferred.
Past experience in hospitality, event management or speaker event management is preferred
Skilled in project management
Computer savvy; proficient in MS Office and Excel
A knack for crisis management; able to find solutions on the fly; ability to handle stressful situations in a calm, professional manner
Ability to maintain the highest level of professionalism and integrity when interacting with suppliers, attendees, speakers and talent
Highly organized with a keen attention to detail (you love spreadsheets and checklists)
Strong written and verbal communication skills; ability to effectively and professionally communicate via phone, e-mail and face to face
Willingness to travel approximately 35-45% of the time, depending on event schedule

Why Work with Us
Strong Values and Culture: Our mission is "Holding Professionals Accountable to Fulfill their Greatness" and that means we are super-focused on supporting our members, employees and partners to set big goals and do whatever it takes to achieve them. We are growth oriented and offer a positive, upbeat environment. We have been voted one of Orange County's top workplaces six times!
Competitive Benefits: Taking care of our team is important. We offer medical, dental, and vision insurance, a 401k with company match, paid holidays, 15+ days of PTO, paid parental leave, and everyone gets their birthday off.
Hybrid Working*: Our teams typically meet in person Mondays and have the option to work from home the rest of the week. This way, we get the best of both worlds - in person collaboration and work-from-home flexibility.
Great Boss: Tom Ferry has been called the Tony Robbins of real estate. He's a speaker, a business coach, a best-selling author, and one hell of a great guy to work for!
Select positions are open for completely remote work. All employees must be located in CA, WA or TX; applicants outside of these locations will not be considered.



All offers are contingent upon receiving acceptable results from a pre-employment background check and drug test.

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Keywords: FerryIntl, Santa Ana , Events Manager, Executive , Santa Ana, California

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