Office Coordinator & Project Management Assistant

Company: BOOS DEVELOPMENT WEST, LLC.
Location: Santa Ana
Posted on: May 7, 2022

Job Description:

Office Coordinator & Project Management Assistant - Santa Ana, CABoos Development West (BDW), one of the nation's largest single tenant development companies, is seeking an Office Coordinator & Project Management Assistant -for our Santa Ana, CA, office. - -An ideal candidate will be comfortable working independently as well as in a team environment and will demonstrate strong character and ethical values that match our company's foundation. - -Applicant must be self-driven, outgoing, enthusiastic, and possess strong organizational and communication skills. -
Office Coordinator Responsibilities / Duties - - - - - - - - - - - - - - - - - - - - -Answering phones - - - - - - - - -Scheduling and coordinating conference calls, meetings, lunches, etc. - - - - - - - - -Prepare overnight packages for employees as needed - - - - - - - - -Receive, track, and distribute all deliveries - - - - - - - - -Assist with office maintenance issues, equipment service calls, etc. - - - - - - - - -Ordering and managing office supplies - - - - - - - - -Creating new files - - - - - - - - -Filing (electronic and paper) - - - - - - - - -Provide administrative support for all office personnel - - - - - - - - -Other office tasks as assigned
Project Management Assistant Responsibilities / Duties - - - - - - - - -Assist the Project Management team with various project related tasks - - - - - - - - -Set up project files/folders in the Master Project Files (MPF) - - - - - - - - -Save project documents to the MPF throughout the project lifecycle - - - - - - - - -Send out meeting requests for pre-bid meetings, construction tours, milestone site visits, final walk-through/turnover meetings, etc. - - - - - - - - -Assist PMs with requesting & tracking Consultant proposals, reports, etc. - - - - - - - - -Follow up on Agent of Record letters - - - - - - - - -Assist with GC bid package production - - - - - - - - -Compile GC bids for qualifying - - - - - - - - -Assist with Tenant status reports, due diligence tracking reports - - - - - - - - -Assist in special projects as assigned
Desired Skills & Experience - - - - - - - - -Relevant Bachelor's degree, or equivalent combination of education and experience - - - - - - - - -Knowledge of commercial real estate development preferred - - - - - - - - -Expertise in Microsoft Office software (specifically MS Outlook, Teams, Excel & Word) - - - - - - - - -Experience with Adobe Acrobat - - - - - - - - -Strong verbal and written communication skills required - - - - - - - - -Great people skills and a positive, "can-do" attitude - - - - - - - - -Highly motivated with strong work ethic - - - - - - - - -Dependable and available to work Monday - Friday from 8:30 AM to 5:00 PM - - - - - - - - -This is not a remote position; daily attendance in the office is required for optimal team support. - - - - - - - - -Confidence and high level of comfort with technology and office equipment - - - - - - - - -Detail oriented, organized and intense concern for accuracy - - - - - - - - -Ability to maintain deadlines and follow up pro-actively - - - - - - - - -Creative individual with strong organizational and time management skills - - - - - - - - -Strong interpersonal skills as a team player - - - - - - - - -Ability to work independently and as part of a team with minimal supervision - - - - - - - - -Able to set priorities in the face of multiple tenants and project deadlines - - - - - - - - -Experience working in a fast-paced environment - - - - - - - - -The ability to learn quickly and apply newly learned concepts - - - - - - - - -Willingness to lend a hand to any member of the team as needed
Company DescriptionBoos Development Group, Inc. is a privately owned, managed, and operated real estate services firm founded in 1997. -The Company is headquartered in Clearwater Florida and operates 5 regional offices in 3 states across the U.S. -Boos Development Group is committed to be the most reliable single-tenant real estate services company in the industry focused on providing dependable best-in-class service to its clients through the people who make up its organization. -The Company was founded upon the Core Values of Honesty, Integrity, Performance, Teamwork and Customer Service. -It is with these core values in mind that we have operated the company on a daily basis for one quarter of a century and drives all that we do. -The Company provides Fee Development as well as Build-To-Suit real estate development services to National, Regional and Local Tenants across the country. -The Company focuses on the Retail, Automotive/Auto Service, Restaurants and Healthcare categories and industry sectors.
Boos Development Group, Inc., is a drug free workplace. Drug screening and background checks are a condition of employment.

Keywords: BOOS DEVELOPMENT WEST, LLC., Santa Ana , Office Coordinator & Project Management Assistant, Executive , Santa Ana, California