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Loan Administration Manager

Company: Collectors
Location: Santa Ana
Posted on: May 26, 2023

Job Description:

As the leading marketplace and provider of value-added services for memorabilia, collectibles, and trading cards, Collectors' mission is to help collectors pursue their passion. Fusing the creative and entrepreneurial spirit of a fintech startup with the stability and reach of a large market-leading organization at the center of the collectibles industry, we are building an exciting new area of our business enabling clients to unlock the liquidity in their collectible assets and enhance their buying power through financing.
We're looking for a Loan Administration Manager to join our Collectors Capital team who will administer asset-backed loans and support the development of financial products and services to grow this exciting area of the business. Key responsibilities will include providing administrative support to external and internal clients. You must have excellent communication and organizational skills. This role works closely with the Legal, Operations, Accounting, and Consignments.
You will be a key leader in building the premier collectibles finance business, bridging the worlds of financial services and collecting, servicing a VIP client portfolio, and working on strategic initiatives to support and fuel business growth. We are looking for someone to be an integral part of our team who is scrappy, detail-oriented, and loves partnering across teams to create great experiences for our customers.
You'll report to our Senior Director of Collectors Capital. This is a remote role.
What You'll Do:
Client Account Management

  • Liaise with clients and internal partners to gather necessary supporting documentation for loan due diligence and underwriting, including with respect to "know your client" processes and anti-money laundering monitoring and screening programs
  • Engage with client and internal resources to identify, prioritize, and execute on client requests efficiently and effectively
  • Monitor consignments and performance of all active loans to ensure invoices are prepared and provided to clients on a timely basis
  • Provide administrative support to maintain client accounts and up-to-date information and data
  • Handle requests for information and paperwork from internal and external auditors
  • Coordinate with accounting department to record, track and pay expenses
  • Work with the Vault team to assist in coordinating moves/pick-ups of property
  • Perform other administrative duties, as required Reporting
    • Assist with document preparation, including reports for senior management
    • Support Senior Director in deal execution, including assisting with investment memos, sensitivity analysis, markdown scenarios
    • Ensure the portfolio administration and risk management of each client relationship is in compliance with credit policy, procedure and business strategy as well as commercial and regulatory guidelines.
    • Manage collateral database, and track the location and consignment status of each collateral item and analyze sales results
    • Assist with UCC filings and comparable international registration systems' filings, including UCC-1 financing statements, amendments, continuations, and terminations Skills + Requirements
      • 3 - 7 years of experience in finance and/or luxury business management
      • Bachelor's degree required (advanced degrees & certifications a plus)
      • A strong background in data management, document preparation, administrative support
      • Exceptional follow-up skills with attention to detail
      • Positive, problem-solving attitude
      • Excellent communication skills, including superior written and spoken communication
      • Highly organized with a demonstrated ability to multitask and prioritize and manage time effectively
      • Strong logical and analytical skills, experience with financial modeling, and the ability to use data to make business decisions
      • Ability to draft reports, presentations, and business correspondence
      • Strong interpersonal and client service skills
      • Experience in financial services and client management The salary range for this position is $101,549 - $164,867. Actual compensation on this range varies based on a variety of non-discriminatory factors, including location, job level, experience, and skill set.
        About Collectors:
        Collectors is the leading creator of innovative technology that provides value-added services for collectors worldwide. We grade, authenticate, vault and sell millions of record-setting collectibles, all while modernizing and digitalizing the process to further our mission of helping collectors pursue their passions. We're always on the lookout for talented people to join our growing team.
        Our services span collectible coins, trading cards, Funko Pops!, video games, event tickets, autographs, and memorabilia. Our subsidiaries include PSA, PCGS, WATA, Card Ladder, Goldin, and the Long Beach Expo collectibles trade show.
        Since our founding in 1986, we have graded and authenticated millions of items. We employ more than 1,700 people across our headquarters in Santa Ana and offices in Jersey City, Seattle, Hong Kong, Paris, Shanghai, and Tokyo.
        Reasons To Join Us:
        • Health Insurance: All full-time employees are eligible to enroll in Medical, Dental, and Vision
        • 401(K) Matching Plan: We are proud to offer a competitive 401k matching plan to our employees to support their future financial goals
        • Vacation: All full-time employees are eligible for paid vacation
        • Holiday Pay: All regular, full-time employees are eligible for nine company paid holidays
        • Employee Discounts: Employees receive discounts on select grading services for approved submissions
        • Flexible Hours: Many of our teams offer flexible schedules with varying shifts and will work with you to accommodate your needs
        • Fun Working Environment: Our team members are invited to participate in celebrations, holiday events, and team building activities
          Collectors may use e-verify to validate your ability to work legally in the United States.
          We are aware that there are instances where individuals are receiving job offers that fraudulently allege to be from Collectors or one of our business units. This type of fraud can be carried out through false websites, through fake e-mails claiming to be from the company or through social media. We never ask for personal information such as your bank account, Social Security numbers or National IDs, nor do we send or request payments for the purchase of business-related equipment. If you suspect fraud, please reach out to
          We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, national origin, gender, sex, gender identity or expression, sexual orientation, age, citizenship, marital or parental status, disability, veteran status, or other class protected by applicable law. We believe that a team that represents a variety of backgrounds, perspectives, and skills will better service the diverse community of collectors we support.
          If you require an accommodation to apply or interview with us due to a disability or special need, please email
          If you are based in California, you can read information for California residents by viewing the following link:
          Explore other available openings at .

Keywords: Collectors, Santa Ana , Loan Administration Manager, Executive , Santa Ana, California

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