Human Resouces and Payroll Administrator

Company: Fire Safety First
Location: Santa Ana
Posted on: May 27, 2023

Job Description:

Job SummaryThe HR and Payroll Administrator position works in close relationship with the company's leadership. The position requires fastidious attention to detail excellent judgment regarding private information and an exceptional ability to maintain an efficient and organized workflow for the payroll and HR administration. This position will assist with employee and supervisor questions on the payroll platform and potential HR concerns. The role requires excellent knowledge of employment regulations, federal and state-specific, and strong ability to navigate all types of employment circumstances. The role requires an exceptional ability to triage issues while maintaining an efficient and organized workflow. The HR & PR Administrator plays a critical role in providing accurate and accessible help regarding payroll and human resources support.The identification of Essential Job Functions does not display an exhaustive list of all duties that may be assigned to this position, nor does it restrict the related work that may be assigned to this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Essential Job Functions and ResponsibilitiesSupports the company by implementing accurate payroll and HR programs that will enhance and improve the employee experience and subsequent business successServes as the human resources point of contact and works effectively in all aspects of HR with direction from the Senior HR Consultant and eventual Head of OperationsRemains knowledgeable and up to date on changes and developments of regulations and new company procedures as relates to payroll and human resourcesExecutes ongoing HR activities such as policy administration, on-boarding, off-boarding, employee data maintenance, training, reporting, leaves, etc.Ensures payroll is processed in an accurate and timely manner while working with the payroll vendor to optimize the platform and correctly account for all payroll deductions to third parties and tax authoritiesUses Payroll System efficiently and can train and teach supervisors and employees on its optimal useSupports and maintains all aspects of the payroll tax function including monitoring quarterly tax reports and year-end W-2 processingEnsures tax profiles for new hires are setup according to their state and local jurisdictionsWorks with finance to administrate Sales commissions and answer Sales Rep questions regarding Fixed and Variable pay; may help to analyze data and ensure correct commissions are reportedCollaborates on payroll-related projects and initiatives; implements ongoing improvement and use of the Payroll System, including assisting in payroll/HRIS implementation for future mergers and acquisitionsEnsures compliance with required wage and hour laws and reporting requirements, including retirement funds, overtime, garnishments, advances, paybacks, etc.Reviews payroll (daily in CA) for outlying issues; audits monthly, quarterly, and annual reporting as requiredAssists with timekeeping and daily attendance, including follow-up for support of bi-weekly payroll processingProvides reports and other information to assist HR team in annual reporting for EEO1/Vets 100, ACA, non-discrimination testing for benefits plans; etc.Manages various payroll audits and works with Finance on projects and reportingResolves employee questions related to pay, benefits deductions and ensures follow upInitiates employee changes in the payroll system; confirms with all necessary parties ensuring appropriate documentation has been properly obtained and executedUpdates other relative employee portals with new hire or employee information, tracks benefits and administers necessary updatesAssists with separation document preparation as needed and inputs data into necessary portalsMaintains employee personnel files within Payroll System and internal filesWorks Finance and Managers regarding employees' enrollment in health and welfare benefits; assists with 401K compliance testing and reportsReviews benefits billings and audits against payroll deductionsInputs Leave of Absence information into Payroll System and accurately tracks LOA while interacting with employee as needed.Conducts new employee orientation, explaining company policies and proceduresWorks with Managers and Supervisors to actively recruit for needed positions fulfillment; posting open job positions, updates and maintains recruiting records, coordinates interviews as neededOversees the company's Performance Review processManages interactions between and among staff and escalates communication as appropriate; and handles employee relations, as neededAssists with company eventsDemonstrates excellent communication skills to receive and convey information clearly and effectively at all levels of the organizationPossesses excellent interpersonal skills to interact effectively with staff, vendors and guestsHelps to identify continuous improvement in payroll and HR administrative processes and offers solutions to promote efficiencyAdheres to all company employment policies and safe practicesSupports the company by implementing accurate payroll and HR programs that will enhance and improve the employee experience and subsequent business successPerforms other duties as assignedExperience, Training, EducationBachelor's Degree, Human Resources, Business, Accounting or another related field, preferredHR Certification, a plus3+ years' experience in relevant experience; 2-4 years of CA payroll processing and tax administration experience preferredStrong working knowledge of technical HR software, developing reports, creating presentations and employee communicationFire Safety First complies with California Pay Transparency requirements. The wage band for this position is $75k-$95k annually.Benefits401K/Roth Retirement Option with up to 4% Match, no vesting periodMedical Insurance Paid for EmployeePaid Time Off- 10 Days Accrued First YearEmployee Assistance Program7 to 8 Paid HolidaysOption to add Dental and or VisionOptional Life InsuranceFSA/HSA ProgramAbout the CompanyFire Safety First is a full-service fire protection company serving all of Southern California. We strive to deliver fire protection and life safety solutions that protect people and assets from harm so that our communities continue to prosper. We specialize in the installation, repair, testing, and inspection of fire sprinkler systems, fire alarm systems, fire extinguishers, backflow preventers, underground fire lines, and more. Our company is growing and looking for talented individuals to join us in our mission!

Keywords: Fire Safety First, Santa Ana , Human Resouces and Payroll Administrator, Human Resources , Santa Ana, California