Department Administrator
Company: University of California - Irvine
Location: Irvine
Posted on: April 16, 2024
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Job Description:
Job Opening ID: 65350Reports To: Professor and ChairWorking
Title: Department AdministratorDepartment: Pop Hlth & Disease Prev
DeptBargaining Unit: 99FLSA: ExemptPayroll Job Code: 007377Job
Location: UCI Campus- IrvinePercent of Time: 100%Work Schedule:
8-5, M-FEmployee Class: Career
Position Summary: The Department of Population Health and Disease
Prevention was established in 2008 as the first department within
UCI Program of Public Health, where it served as the campus' center
for public health training and service until the formal
establishment of three additional departments in 2020. Since then,
the Department has experienced tremendous growth. We offer broad
training in global public health principles that prepares students
to assess health risks in culturally diverse communities with
evidence-based prevention strategies. We hope you will join us in
pushing the frontiers of knowledge and seek answers to important
questions in crucial areas of public health.
Reporting to the Chair of the department with a reporting line to
the Acting Assistant Dean/CPO, The incumbent will work under
general direction with a high-level autonomy and authority. The
incumbent will make recommendations and implement decisions on
operational issues affecting the unit. The Administrator is
primarily responsible for the administrative and business functions
in support of the department. Responsibilities include; management,
leadership and oversight of departmental financial management,
administrative, personnel, contract (pre/post award) management,
research administration, instructional programs, student affairs,
information systems, space and facilities needs and outreach
initiatives. The successful incumbent will effectively bring
creative new approaches forward that support the strategic
direction of the organization and balance risk and reward. Tasks
include but are not limited to the following: * Academic Personnel
o Faculty Recruitments (plan visits, coordinate and submit
paperwork to the Dean's office) o Merits and Promotions (coordinate
voting and coordinate and submit paperwork to school AP department)
* Contracts and Grants o Oversee the C&G analyst o Paperwork
and entry of GSR appointments o Review and/or submission of funding
changes and direct retros o Review and/or submission of Summer
Salary o Review and/or submission of NSTP o Review of salary
exchange and course buyout * Finance o Purchasing (submission and
review of POs, Requisitions, DVs, etc) o Assist with new vendors'
onboarding o Travel and Entertainment Reimbursements (submission
and review) * Recharge Centers o Assist with the review and
submission of the recharge rates o Review and approve all KFS
orders o Submit BA and BAT documents to record income from internal
customers o Submit invoices to external customers o Work with
central accounting to record income from external customers *
Miscellaneous o Gatherings and events planning o Participate in
faculty meetings and take minutes This position is hybrid
(in-person/remote). Expected salary is $73,900-$103,800, within the
full salary range of $73,900-133,700.
Total Compensation:
In addition to the salary range listed below, we offer a wealth of
benefits to make working at UCI even more rewarding. These benefits
may include medical insurance, sick and vacation time, retirement
savings plans, and access to a number of discounts and perks.
Please utilize the links listed here to learn more about our
compensation practices and benefits. The expected pay range for
this recruitment is $73,900.00 - $103,800.00 (Annual Salary). The
Full Salary Range for the salary grade this position is assigned to
is $73,900.00 - $133,700.00 (Annual Salary). Department
Website:
Required:
The University of California, Irvine (UCI) seeks to provide a safe
and healthy environment for the entire UCI community. As part of
this commitment, all applicants who accept an offer of employment
must comply with the following conditions of employment:
Closing Statement:
The University of California, Irvine is an Equal
Opportunity/Affirmative Action Employer advancing inclusive
excellence. All qualified applicants will receive consideration for
employment without regard to race, color, religion, sex, sexual
orientation, gender identity, national origin, disability, age,
protected veteran status, or other protected categories covered by
the UC nondiscrimination policy.
We are committed to attracting and retaining a diverse workforce
along with honoring unique experiences, perspectives, and
identities. Together, our community strives to create and maintain
working and learning environments that are inclusive, equitable,
and welcoming.
UCI provides reasonable accommodations for applicants with
disabilities upon request. For more information, please contact
Human Resources at or
Keywords: University of California - Irvine, Santa Ana , Department Administrator, Other , Irvine, California
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