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Extra Help Data Entry Technician

Company: Orange County
Location: Santa Ana
Posted on: May 13, 2022

Job Description:

CAREER DESCRIPTION

DATA ENTRY TECHNICIAN - EXTRA HELP

The Orange County Registrar of Voters (ROV) will begin accepting applications for Data Entry Technician-Extra Help positions on Friday, March 11, 2022; this recruitment will be posted for a minimum of five (5) business days and will remain open on a continuous basis until the needs of the Agency are met. Qualified applicants are encouraged to apply immediately. The first review of applications will be done on or about Monday, March 14, 2022. Please Note: Only on-line applications will be accepted. Applications will be screened in relation to the criteria described.

These are Extra Help temporary/seasonal positions (these are NOT permanent positions). These Temporary Extra Help positions are estimated to end early-to-late June 2022. These positions will often require overtime on evenings and weekends.

REGISTRAR OF VOTERS

The Registrar of Voters is responsible for conducting elections in the County of Orange, the fifth largest voting jurisdiction in the United States with 1.8 million active registered voters. As of March of 2020, Orange County has a new way to vote! Vote Center voting has replaced traditional polling place voting, offering many enhanced services to voters for up to 11 days throughout the County instead of just a single election day.

You can find more information about the Registrar of Voters department and what we do at www.ocvote.gov/votecenter

ABOUT THE POSITION

The Data Entry Technician-Extra Help position will fulfill staffing needs with in our Candidate and Voter Services Department of the Orange County Registrar of Voters. As a Data Entry Technician- Extra Help in this department the job duties may include:

* As a primary responsibility, uses a keyboard or data entry terminal to enter alpha and numerical data
* Reviews documents for completeness, accuracy and consistency with procedures prior to entry
* Extracts data from documents and coding for entry
* Issues ballots to in person voters
* Verify signatures on vote by mail ballot envelopes and registration affidavits
* Proofread inputs to ensure accuracy
* Key for long periods of time
* Additional duties as assigned

DESIRABLE QUALIFICATIONS

The Ideal candidate will possess knowledge of data entry terminology and equipment along with the ability to;

Technical Knowledge - Office Experience

* As a primary responsibility, uses a keyboard or data entry terminal to enter alpha and numerical data
* Understand the procedures and regulations governing the areas of assignments; the terminology and documents used and apply that knowledge to the specific operations of the office
* Key data at a rate acceptable for the position
* Review documents for completeness, accuracy and consistency with procedures
* Extract data from documents and coding for entry using information codes
* Verify signatures on returned VBM ballots
* Proofread inputs and ensure accuracy
* Ability to perform repetitive tasks with a high degree of accuracy
* Proficiency in current computer systems and programs as well as modern office practices and procedures and the operation of equipment

Interpersonal Skills

* Consistently demonstrating a positive attitude
* Working well in a team environment
* Exhibiting a strong work ethic
* Understand and follow oral and written instructions
* Working independently, as well as with a team

Customer Service

* Interacting in a professional and courteous manner
* Ability to answer inquiries from the public with diplomacy, professionalism and enthusiasm
* Anticipating and meeting customer needs in all situations
* Establishing productive and professional relationships with internal and external customers

Communication Skills

* Valuing and participating in a free flow of information with others for the sake of a common goal
* Demonstrating the principles of writing and grammar, including correct spelling and proper word usage, punctuation, and sentence structure
* Demonstrating the ability to clearly and articulately convey information in an official formal situation
* Exercising discretion and maintaining confidential and/or sensitive information as dictated by the assignment

MINIMUM QUALIFICATIONS

Click here to view the class spec/job description.

PHYSICAL, MENTAL, AND ENVIRONMENTAL REQUIREMENTS

Physical Conditions: Vision sufficient to read standard text, fine print and various handwritings and to view a computer monitor; speak and hear well enough to communicate clearly and understandably in person and over the phone; independent body mobility sufficient to stand, sit, walk, stoop and bend routinely to perform daily tasks; ability to sit for prolonged period of time; manual dexterity to use hands, arms and shoulders repetitively to operate a keyboard and use other office equipment such as a stapler, telephone and photocopy machine.

Mental Conditions: Possess the ability to independently reason logically to reach conclusions and decisions; possess the ability to remain calm and appropriately focused in different interpersonal situations.

Environmental Conditions: Ability to work in an office environment and work with changing priorities, deadlines and multiple assignments concurrently.

SPECIAL REQUIREMENTS

All candidates considered for this position will be required to successfully pass a background check consisting of employment history, professional references, and criminal check. Possession of a valid California drivers' license, Class C and a clean driving record while employed in this classification might be required by the date of appointment. A driving records check consisting of a Department of Motor Vehicles (DMV) check will be conducted to verify the clean driving record.

RECRUITMENT PROCESS

The Registrar of Voters Administrative Services Department will screen all application materials to identify qualified candidates. After screening, qualified candidates will be referred to the next step and notified of all further procedures applicable to their status in the competition.

Application Screening - (Refer/Non-Refer)

The Registrar of Voters Administrative Services Department will screen applications and responses to supplemental questions for the minimum and desirable qualifications, to identify the most qualified candidates for the position based on the skills required to meet the needs of the Agency. After the initial screening, qualified candidates will be referred to the next step and notified of all further procedures applicable to their status in this competition.

Online Self-Administered Examination - (Weighted 100%)

Applicants who meet both the minimum and desirable qualifications will be invited to participate in an on-line, self-administered assessment. Please note that part of this exam will be timed. Candidates will be notified via email of this process. Only the most successful candidates will be referred to the next step in the recruitment process.

Based on the Department's needs, the selection procedure listed above may be modified. All candidates will be notified of any changes in the selection procedure.

Eligible List

Once all assessments have been completed, the Registrar of Voters Administrative Services Department will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future extra help vacancies.

ADDITIONAL INFORMATION

Only online applications will be accepted. Please include your email address on your application. Email notification is the primary form of notification during the recruitment process. Please ensure your correct email address is included on your application and use only one email account. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com website. Please check your email folders, including spam/junk folders and or accept emails ending in "governmentjobs.com" and "ocgov.com". If your email address should change, please update your profile at www.governmentjobs.com

The COVID-19 pandemic continues to evolve and laws, regulations, and policies regarding COVID-19 are subject to change. The County of Orange is required to comply with any State or County Public Health Orders which may apply as follows:

* Workers who provide services in certain Medical or High-Risk Settings, may be required to provide proof of full vaccination from COVID-19 or to wear a mask and undergo weekly COVID-19 testing.
* Workers who provide services in certain Health Care Facilities or correctional facility or detention center where health care is provided, may be required to provide proof of vaccination. (Workers may be exempt from this requirement based on religious beliefs or a qualifying medical reason; however, if exempted worker will be required to mask and undergo weekly COVID-19 testing.)

The position for which you are applying may be required to adhere to any applicable State or County Order. You will receive notification of any requirement as it applies to a position.

How to Apply:

* Apply online by clicking the "Apply" link located at the top of this announcement
* Your application should highlight all of the areas in which you have developed expertise, matching your professional experience with the specific knowledge and abilities listed
* For specific information regarding the recruitment, please contact Leslie Bonias either by email to recruitment@ocvote.gov or via telephone by calling (714)567-7321.

ADDITIONAL INFORMATION

EMAIL NOTIFICATION:

Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account.

NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply.

Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com.

FREQUENTLY ASKED QUESTIONS:

Click here for additional Frequently Asked Questions.

EEO INFORMATION

Orange County, as an equal employment opportunity employer,

encourages applicants from diverse backgrounds to apply.

Keywords: Orange County, Santa Ana , Extra Help Data Entry Technician, Professions , Santa Ana, California

Click here to apply!

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