Estate Inventory Clerk
Company: Orange County
Location: Santa Ana
Posted on: May 28, 2023
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Job Description:
CAREER DESCRIPTIONEstate Inventory ClerkTHIS RECRUITMENT IS OPEN
TO THE PUBLICThis recruitment will be open for a minimum of five
(5) business days and will remain open on a continuous basis until
11:59PM (PST) on the day the County's needs are met.Qualified
candidates are encouraged to apply immediately, as the deadline to
apply for the first round of consideration will be on Wednesday,
April 19, 2023, at 11:59 p.m. (PST). Applications received after
that date will be processed in the next round.Salary may be
negotiable within the range listed above, based on position
requirements and successful candidate's qualifications, subject to
appropriate authorization.This recruitment will establish an open
eligible list. This list will be used to fill current and future
Estate Inventory Clerk positions within the Health Care Agency,
Office of the Public Guardian. This recruitment may also be used to
fill positions in similar and/or lower classifications throughout
the County of Orange.THE AGENCYThe County of Orange, Health Care
Agency is a dynamic organization dedicated to creating and
supporting an environment that promotes the achievement of optimal
individual, family, and community health. Under the direction of
the Agency Director, a new and dynamic executive team with an
organizational structure comprised of six (6) service areas -
Correctional Health, Director's Office, Finance & Administrative,
Mental Health & Recovery, Public Health, and Strategy & Special
Projects - is committed to meeting the health needs of the diverse
Orange County community.THE DEPARTMENTThe Office of the Public
Guardian serves the community by providing for the care of adults
who are no longer able to make decisions or are unable to provide
their own basic personal needs due to a severe mental disorder or
cognitive impairment. Public Guardian staff are committed to
ensuring that individualized personal treatment, supervision and
financial oversight is provided for conserved individuals, and is
subject to various code and laws in the discharge of their
duties.THE OPPORTUNITYBe part of an organization that takes pride
in serving the community! The Office of the Public Guardian is in
need of an Estate Inventory Clerk to assist with the department
mission of helping the most vulnerable adults in Orange County.The
Estate Inventory Clerk will work independently and under the
direction of the Asset Manager to manage, safeguard, track assets,
coordinate with law enforcement and external and internal parties,
perform administrative duties and assist staff to complete the
inventory of clients' properties. This may involve both real and
personal property items.Please be advised, the incumbent may handle
or be exposed to firearms, weapons, ammunition, medication, sharps,
drug paraphernalia, and hazardous waste materials. The incumbent
may also be required to work on weekends or evenings.Other duties
of this position include, but are not limited to:* Tracking
inventory, estimate the value of, pack, transport, secure,
safeguard, and/or dispose of personal property varying in size and
weight of conservatees assets* Recognize and identify collectables
and/or higher value items and non-saleable items* Tag items in
accordance with established procedures as inventory is prepared*
Monitor and maintain security procedures while conducting
inventories of personal property of persons or estates placed under
the jurisdiction of the Public Guardian and generate and maintain
records pertaining to these functions* Adhere to chain of custody
requirements and assist with the management of real and personal
property items* Operate a forklift to move large wooden crates
filled with personal property such as heavy furniture pieces and
other various items of different sizes* Provide excellent customer
service to both internal staff, outside government agencies as well
as other members of the general public* Review and audit chain of
custody entries and use CIMS portal management* Partner with other
government agencies and coordinate with the environmental health
team or local law enforcement to dispose medical or hazardous
waste* Perform physical duties including lifting large and heavy
items that may weigh up to 100 lbs.* Be able to work as backup
staff to the Asset Manager and Program Manager* Able to drive,
perform field duties and assist at client inventories* Assist with
various administrative functions* Tracking of vendor bills,
creating invoices* Review reports, extract information and
interpret data* File documents, adhere to file retention policies
and maintenance* Work duties which may require standing for long
periods of time in a vault, paper's cage or warehouseA forklift
certification and the ability to drive a forklift is required
within six (6) months of hiring.DESIRABLE QUALIFICATIONSThe ideal
candidate will possess one (1) or more years of advanced experience
in office administration and inventory/asset management. The
incumbent will also be required to obtain an active forklift
certification within six (6) months of hiring. Advanced competence
with Microsoft Excel is highly desirable.In addition, the ideal
candidate will possess the knowledge, skills and abilities that
demonstrate the following competencies:Technical Knowledge -
Technical Experience* Possess skills in property maintenance and
inventory management* Documenting information in reports or excel
spreadsheets* Ability to extract data and interpret data* Able to
research items and form logical conclusions* Understand Probate
Codes pertinent to conservatorships* Research and recommend values
on personal property items* Advanced skills in Microsoft Office and
Excel, including creating spreadsheets and reports for management
upon request* Ability to learn the Public Guardian client and
inventory database system.* Able to maintain and organize files
following a checklist* Well organizedCritical Thinking - Analysis*
Ability to analyze and extract data information and come to a
logical conclusion* Ability to analyze problems and provide logical
solutions* Ability to make independent decisionsCommunication
Skills - Oral and Written* Write, read and interpret documents
clearly and concisely* Communicate effectively with internal staff,
management team and outside parties* Deliver excellent
representation of the Public Guardian office to the general public*
Provide ongoing relevant/critical information in a timely manner to
staff, supervisors and managers and other County and government
agencies* Ability to supervise events and provide both oral and
written instructions to attendees* Communicate effectively and
clearly both in writing and orallyCustomer Service - Interpersonal
Skills* Ability to work effectively with internal and external
parties* Able to handle changing deadlines and tasks* Display good
customer service skills and foster good working rapport with
internal and external parties* Multitask and work well under high
pressure in a fast-paced environment* Work independently and
efficiently while providing accurate results and adhering to office
policies and procedures* Maintain client confidentiality and adhere
to HIPAA laws* Ability to receive directives from superiors and
follow through* Able to promote teamwork and positivism within the
office* Able to adjust to changing deadlines and assignmentsMINIMUM
QUALIFICATIONS:Click here to learn more about the minimum
qualifications for the Estate Inventory Clerk classification.THE
RECRUITMENT PROCESSHuman Resource Services (HRS) will screen all
application materials to identify qualified applicants. After
screening, qualified applicants will be referred to the next step
in the recruitment process. All applicants will be notified via
e-mail of their status in the process.Veterans Employment
PreferenceThe County is committed to providing a mechanism to give
preferential consideration in the employment process to veterans
and their eligible spouses and will provide eligible participants
the opportunity to receive interviews in the selection process for
employment and paid internship openings. Please click here to
review the policy.Application Screening
(Refer/Non-Refer)Applications and supplemental responses will be
screened for qualifications that are highly desirable and most
needed to successfully perform the duties of this job. Only those
applicants that meet the qualifications as listed in the job
bulletin will be referred to the next step.Structured Oral
Interview (Weighted 100%)Applicants will be interviewed and rated
by a panel of subject matter experts (SMEs). Each applicant's
rating will be based on responses to a series of structured
questions designed to elicit the applicant's qualifications for the
job.Based on the Department's needs, the selection procedures
listed above may be modified. All applicants will be notified of
any changes in the selection procedure.Eligible ListOnce the
assessments have been completed, HRS will establish an eligible
list of candidates. Candidates placed on the eligible list may be
referred to a selection interview to be considered for present and
future vacancies. ADDITIONAL INFORMATIONPlease see below for
important information regarding COVID-19 related
recommendations.Effective April 3, 2023, it is strongly recommended
that County employees working in health care settings and
correctional facilities follow vaccination and booster guidelines
provided by the California Department of Public Health (CDPH) and
the Centers for Disease Control and Prevention (CDC). Please click
here to see the latest guidance for more details.EMAIL
NOTIFICATION:Email is the primary form of notification during the
recruitment process. Please ensure your correct email address is
included in our application and use only one email account.NOTE:
User accounts are established for one person only and should not be
shared with another person. Multiple applications with multiple
users may jeopardize your status in the recruitment process for any
positions for which you apply.Candidates will be notified regarding
their status as the recruitment proceeds via email through the
GovernmentJobs.com site. Please check your email folders, including
spam/junk folders, and/or accept emails ending with
"governmentjobs.com" and "ocgov.com." If your email address should
change, please update your profile at
www.governmentjobs.com.FREQUENTLY ASKED QUESTIONS:Click here for
additional Frequently Asked Questions.For more information
regarding this recruitment please contact Carissa Sevilla at
714.834.6208 or cSevilla@ochca.com.EEO INFORMATIONOrange County, as
an equal employment opportunity employer,encourages applicants from
diverse backgrounds to apply.
Keywords: Orange County, Santa Ana , Estate Inventory Clerk, Professions , Santa Ana, California
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here to apply!
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